Line Chart with Conditional Formatting for Highest and Lowest Values

Use this line chart template with conditional formatting for highest and lowest values to analyze trends and compare data over time against average and minimum target threshold.

Chart Template for PowerPoint

In this chart template; 

  • Highest and lowest values are auto highlighted using conditional formatting. 
  • Average value is derived from absolute numbers using formulas.

Type

Line Chart

Function

Trend over Time, Comparison, Pattern

How to use and edit this chart template

To edit this chart template, execute following steps.

  1. Right click on the chart to open chart menu. Click Edit Data. This will open the linked Excel sheet (see video below).
  2. Enter parent categories in column A. 
  3. Enter child categories / sub-categories in column B. Parent categories and child categories are grouped together and plotted on X-axis.
  4. Enter corresponding series data for each sub-category in column C. 
  5. Average of the series data is derived from numeric data. The series data and data average is plotted on Y-axis, in form of line chart.
  6. Enter the minimum threshold / target value in cell D3. 
  7. You can add your data manually or copy data from Excel or any other data source.
  8. Close the Excel sheet.
  9. Easily change Y-axis values from numbers to currency or percentages.
  10. Restyle and customize to change text, icons, fonts, colors etc. to match your brand guidelines, corporate identity / corporate design and preferences.
  11. Modify the template for your own use case, industry or job function. Easily change, add or delete categories and corresponding data series, if you have more/less data than provided in this ready-to-use template.
  12. File format: PPTX. Compatible with PowerPoint 2010 and above.

Use case example: Daily calls report

The line chart in this example shows (a) number of calls made by a sales rep on weekdays each week, indicated by orange line (b) average number of calls during the period, indicated by green line (c) minimum threshold / target given to the sales rep, indicated by area colored in red and (d) the points of highest and lowest calls made, automatically highlighted with data labels inside the markers.

A quick look at the chart shows that the rep has made 82 calls a day on an average, which is well above the minimum target of 60 calls a day. Looking at the area in red, the rep has fallen below target on 4 days during the period. The chart also shows that lowest number of calls were recorded on Tuesday of week 1 and highest number of calls were recorded on Friday of Week 2. An even careful look reveals that comparatively the performance has been below par in week 1 and week 3.

This data gives a good starting point for analysis and further investigation to identify what caused the drops and spikes. Also, what steps can improve the performance further. A must have chart for daily report and monthly report of activities or sales.

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Numbers have an important story to tell. They rely on you to give them a clear and convincing voice.

Stephen Few

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